Bookkeeping

Free up your time to concentrate on your business

Our fixed price bookkeeping service is just what you need to take away your day to day admin headache.

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Helpful, qualified experts

Our bookkeepers are fully qualified as well as being experts in e-commerce – everything is done quickly and with a minimum of fuss.

Outsourcing your bookkeeping gives you the flexibility of not having to employ a member of staff, but still having someone who can work as an integral part of your team.

Each client has their own account manager who deals with the work on a regular basis so they know your business inside out, backed up by a second team member who can cover in holidays.

Technology that works for you

We make as much use of technology as we can to make the process easy and efficient. From using Dropbox to share documents, to setting up your own ‘accounts@’ email address that we can access and use.

  • Daily, weekly or monthly service to suit your needs
  • Fully qualified bookkeepers
  • Invoice entry; bank reconciliation; multi-currency handling; VAT return submission; payroll

How Does It Work?

You will have a dedicated account manager who gets to know you and your business and will liaise with you and your team.

Management of Purchase Invoices

There are various ways of getting the purchase invoices to us so you can choose what works best for you.

  • Dropbox – we can share Dropbox folders with you so that you can upload any invoices as they arrive. We will then process them and file them in tidy sub-folders so that you develop your own filing system.
  • Google Drive – we can also share Google Drive folders to work in the same way as Dropbox.
  • Email – if you have an accounts@ email address that invoices are mailed to, then we can get access to the email account and pick up invoices directly.
  • Post – for those suppliers who still only send invoices by post, either ask them to re-direct to us, scan and upload them to Dropbox or Google Drive, or pop them in the post to us.

Bank Reconciliations

In order to carry out bank reconciliations, we will need access to the various bank accounts (including Paypal, Amazon and merchant accounts). We’ll ask you to set up read only access for these accounts so that we can get the data we need quickly. Most current account providers have the ability to do this and we work with most of them already.

Accounts@ Email Management

If you have an accounts@ email address then as well as picking up invoices we can also liaise directly with suppliers about any invoice or payment queries, deal with any finance based customer queries (e.g. sending copy invoices), or direct other queries to the relevant member of your team. All while looking as if we are part of your team.

Debtor Management

As part of the debtor management service we will agree a series of emails to be sent out to late paying customers at various intervals. We will then check the customer accounts each week, see what action is needed, check there are no ongoing service issues and compile a list of actions to be taken. We will double check this with you, and then email the customers accordingly. Where a customer requires copy invoices or further information then we will deal with this.

Supplier Payment Management

We will agree the payment cycle with you and then use online banking to set up supplier payments on a regular basis. Depending on your bank, you can set up levels of authorisation required so that the payments are either processed automatically or are sent to you for authorisation.

HMRC

If we need to submit VAT returns or EC Sales Lists, then we will request agency access with HMRC. This means that as well as making the submissions, we will be able to talk to them on your behalf and deal with any queries.

For more information, or to request a quote, please complete the form below and we’ll be back in touch as soon as we can.