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How to account for bank fees and charges in Brightpearl

How to account for Bank Fees and charges in Brightpearl

Fees and charges are collected in three different ways.  They can be

  • deducted directly from the account itself on a regular basis
  • taken on a per transaction basis
  • notified to you via an invoice that you need to pay

 

Depending on which type of charges you have, you need to deal with them in different ways.

 

  1. Deducted directly from the account itself on a regular basis

As an example, this could be a monthly bank account fee.  This just needs to be entered as a standard ‘bank payment’ each month – there is no need to create a separate supplier invoice for it.  If you import and match your bank transactions on a regular basis, then you can simply create the transaction from the bank import screen.  Otherwise, use the Accounting -> Expenses/Bank payment screen.

  1. Taken on a per transaction basis

Some of these can be dealt with automatically by Brightpearl, for example, PayPal fees.  If you are using the built-in PayPal synchronisation to manage your PayPal payments, this can be set up to manage the fees automatically as well.  Make sure the bank account and fees nominal codes are set correctly in your PayPal setup and leave Brightpearl to do the rest.

Some types of fees are not dealt with automatically, for example American Express fees.  For example, you take £1,000 in customer American Express payments.  This results in £1,000 being added to your merchant account.  Once American Express processes the payments, they deduct their fee – say, £50 – and transfer the remaining £950 to your current account.  This needs to be correctly reflected in Brightpearl.

The best way to deal with this is to record a bank transfer of £950 from the merchant account to your current account.  The additional £50 is then entered as a bank payment from the merchant account to the bank charges nominal code.   The end result is that £1,000 in total has left the merchant account; £950 has arrived in the current account and £50 of fees has been recorded.

Bank fees flow

  1. Invoiced and then paid

If you are given an invoice for charges that is payable at a later date, simply enter the invoice as for any other supplier invoice.  This will then show on your aged creditors report as a reminder to pay it.  Once the payment has been made, record the payment in Brightpearl as normal.

Got any other types of bank charges or fees that you need to know how to process?  Get in touch here!

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